Businesses may choose relocation for various reasons. The decision is often a combination of strategic, operational, and financial factors. It may include cost savings, market access and expansion, strategic rebranding or image enhancement, operational efficiency, legal considerations, disaster risk management, etc.

Whatever the reason, relocating an office can be complicated if not done strategically. Here are the 7 important steps from CARMEN’s real estate experts to help you while relocating your office.

1. Physical Space

Before deciding on a new office, you must know the required space. If you are planning to go remote in the next 5 years, you might not need as much space as before. At the same time, there is nothing wrong with finding a place with room to grow.

The best spaces can expand and shrink as quickly as businesses need them. It is also important to consider how your ideal office would fit in a given area.

2. Legal Terms and Regulations

Next, you should have a look at your current lease agreement. Does it require you to stay a few more years before relocating? What if you want to relocate early? Reviewing these terms before making your final decision can save you from any legal issues.

Similarly, have a look at the legal terms of your new office. As the company’s requirements may change over time, CARMEN’s experts recommend choosing a long-term lease with flexible options.

3. The Transportation

As a business owner, you should keep employee’s needs in mind. Even if you are moving within the city, it could impact your employees. To resolve this, the best option is to choose a transportation-friendly location. Choosing a space near public transport stations can make traveling easier for employees.

Fortunately, CARMEN CRE can help you find plenty of these spaces in no time. Feel free to contact us to get such offices.

4. IT Requirements

One of the most important factors to consider is IT requirements. You should make sure to the access internet and electricity so you can operate your electronics without any issues. It’s also a good idea to take a look if any of your equipment needs an upgrade.

The new spaces might not support older systems, or they may require modification to do so.

5. Security

You should prioritize a place that is safe for you and your employees. Avoid non-populated areas or suspicious places. Furthermore, always choose a space where you can easily install security cameras and have keycard access.

Keeping confidential information safe is also crucial during the process of moving. You should look for secure storage options and keep a record of your inventory to detect any damage or loss.

6. Update Your Company Address

During business and confusion, while moving, it is normal to forget to update your company’s address. Before moving to a new location, you should tell your customers about your new location and update it on your website and social media.

Overlooking this factor may result in massive customer loss and payment problems. So, take time to update your location and tell your customers about your new address before you move.

7. Moving Logistics

After settling on a new location, you need to strategically plan how to move things from your previous location to here. If the space is rented, make sure to check the time restrictions. Additionally, you should also consider moving companies and vehicles that will help you move your equipment from one place to another.

Double-check the selected vehicles are weatherproof and can provide you with a safe shipment. Keep the time in mind and prioritize moving your equipment during the night (if allowed).

Conclusion

Moving your professional space can be tricky especially if you don’t know the important factors to consider before moving to a new place. By following the steps mentioned above, you can easily relocate your office without worry.

If you are in search of someone who can do it all for you, is trustworthy, and reliable, congratulations. You’ve come to the right place. Just say “Hi” on a call and let’s join hands together to get you the dream office.